Administrative Assistant
4.
2 Grand Forks, ND Grand Forks, ND Full-time Full-time $16.
10 - $19.
32 an hour $16.
10 - $19.
32 an hour Administrative Assistant The Administrative Assistant is responsible for completing the daily operations of the office including answering a multi-line phone system, greeting guests, completing internal and external errands, as well as assisting with various administrative tasks.
This position works alongside another administrative assistant.
MINIMUM
Qualifications:
High school or general education degree (GED).
Two years of relevant experience in an office environment and a strong working knowledge of Microsoft Office programs is required.
An associate degree/diploma in office assistant or administrative professional and experience handling multiple phone lines is preferred.
Must possess and maintain a valid driver's license, have access to personal transportation and be willing to complete agency errands when needed.
COMPENSATION:
$16.
10-$19.
32 per hour based on education and experience.
3% increase after successful completion of six-month probationary period with potential annual merit increases thereafter.
Benefits include a generous leave package including annual leave, sick leave, and personal days; 11 paid holidays; health, dental, vision, and life insurance; 403b with employer match; and potential eligibility for federal student loan forgiveness.
CVIC participates in the ND Working Parents Childcare Relief program.
SUPERVISED BY:
Business Manager CLASSIFICATION:
Non-Exempt
Responsibilities:
Customer Service:
Reception & Administration Welcome clients, vendors, donors and other office visitors, answer questions, direct them appropriately and notify staff when someone arrives for appointments.
Answer an eight-line telephone system (including a crisis-line) and direct phone calls to appropriate staff in a personable, professional, and polite manner.
Provide excellent customer service to all stakeholders.
Accept incoming deliveries and mail, sort and distribute to employees and manage outgoing mail by dropping it off at the post office at the end of each workday.
Assist staff with any administrative tasks including typing, copying, faxing, preparing miscellaneous files for staff, and maintaining applicable records and spreadsheets.
Perform the daily opening and closing duties of the office.
Keep the reception area clean and presentable.
Record incoming donations as they are accepted and complete appropriate paperwork.
Complete daily remote bank deposits.
Drop off cash bank deposits and other agency errands on a weekly basis.
Schedule meetings and send calendar invites through Outlook, assist with creation of and distribution of agendas and materials, if needed.
Building Maintenance Keep the office buildings and furnishings in good condition.
Manage and maintain the fire alarm systems, conduct drills, and related fire/sprinkler inspections.
Monitor general wear and tear of the agency's assets.
Coordinate HVAC, plumbing, electrical, elevator/lift, custodial, and general labor vendors for annual inspections, repairs, and maintenance.
May perform simple maintenance tasks such as changing light bulbs, groundskeeping, touch up painting, etc.
Office Supplies and Supplies Inventory Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing orders for supplies; verifying receipt of supplies and completing payment authorization forms.
Direct and monitor office supplies orders to achieve optimal inventory level.
Distribute supplies as needed to other locations.
Confidentiality & Other Duties as Assigned Practice confidentiality over client, employee, and agency information.
Perform other duties as assigned.
Be life changing with us.
Apply today by submitting a cover letter, resume and completing the employment application at https:
//cvic.
bamboohr.
com/jobs/.
Contact Kristina Stepps, Director of Human Resources at email protected with any questions.
APPLICATION DEADLINE:
Friday, March 29, 2024 CVIC is an equal opportunity employer including disability/veterans.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
2 Grand Forks, ND Grand Forks, ND Full-time Full-time $16.
10 - $19.
32 an hour $16.
10 - $19.
32 an hour Administrative Assistant The Administrative Assistant is responsible for completing the daily operations of the office including answering a multi-line phone system, greeting guests, completing internal and external errands, as well as assisting with various administrative tasks.
This position works alongside another administrative assistant.
MINIMUM
Qualifications:
High school or general education degree (GED).
Two years of relevant experience in an office environment and a strong working knowledge of Microsoft Office programs is required.
An associate degree/diploma in office assistant or administrative professional and experience handling multiple phone lines is preferred.
Must possess and maintain a valid driver's license, have access to personal transportation and be willing to complete agency errands when needed.
COMPENSATION:
$16.
10-$19.
32 per hour based on education and experience.
3% increase after successful completion of six-month probationary period with potential annual merit increases thereafter.
Benefits include a generous leave package including annual leave, sick leave, and personal days; 11 paid holidays; health, dental, vision, and life insurance; 403b with employer match; and potential eligibility for federal student loan forgiveness.
CVIC participates in the ND Working Parents Childcare Relief program.
SUPERVISED BY:
Business Manager CLASSIFICATION:
Non-Exempt
Responsibilities:
Customer Service:
Reception & Administration Welcome clients, vendors, donors and other office visitors, answer questions, direct them appropriately and notify staff when someone arrives for appointments.
Answer an eight-line telephone system (including a crisis-line) and direct phone calls to appropriate staff in a personable, professional, and polite manner.
Provide excellent customer service to all stakeholders.
Accept incoming deliveries and mail, sort and distribute to employees and manage outgoing mail by dropping it off at the post office at the end of each workday.
Assist staff with any administrative tasks including typing, copying, faxing, preparing miscellaneous files for staff, and maintaining applicable records and spreadsheets.
Perform the daily opening and closing duties of the office.
Keep the reception area clean and presentable.
Record incoming donations as they are accepted and complete appropriate paperwork.
Complete daily remote bank deposits.
Drop off cash bank deposits and other agency errands on a weekly basis.
Schedule meetings and send calendar invites through Outlook, assist with creation of and distribution of agendas and materials, if needed.
Building Maintenance Keep the office buildings and furnishings in good condition.
Manage and maintain the fire alarm systems, conduct drills, and related fire/sprinkler inspections.
Monitor general wear and tear of the agency's assets.
Coordinate HVAC, plumbing, electrical, elevator/lift, custodial, and general labor vendors for annual inspections, repairs, and maintenance.
May perform simple maintenance tasks such as changing light bulbs, groundskeeping, touch up painting, etc.
Office Supplies and Supplies Inventory Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing orders for supplies; verifying receipt of supplies and completing payment authorization forms.
Direct and monitor office supplies orders to achieve optimal inventory level.
Distribute supplies as needed to other locations.
Confidentiality & Other Duties as Assigned Practice confidentiality over client, employee, and agency information.
Perform other duties as assigned.
Be life changing with us.
Apply today by submitting a cover letter, resume and completing the employment application at https:
//cvic.
bamboohr.
com/jobs/.
Contact Kristina Stepps, Director of Human Resources at email protected with any questions.
APPLICATION DEADLINE:
Friday, March 29, 2024 CVIC is an equal opportunity employer including disability/veterans.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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